21 november 2024

Organizing a large event comes with its challenges, especially when it comes to crowd management. You want to keep waiting times as short as possible and avoid any hassle at the entrance. At Stager, we’ve developed several crowd management tools to help you out. With these tools, you’ll stay in control, minimize wait times, and provide your visitors with a seamless experience.

Want to explore all Stager features right away? Don’t let us stop you.

1: Spread entry times with event series and ticket types

It can be busy at the entrance of your event, especially when everyone tries to get in at the same time. A smart solution is to use time slots and different ticket types. With Stager, you can easily manage entry times by using event series and ticket types. This helps you smooth out peak times and ensures a more even flow of visitors.

Additionally, you can specify which tickets grant access to certain areas of the event, like a Golden Circle near the stage or access during a specific time slot.

Learn more about using event series and ticket types and how they can benefit your next event.

2: Scan tickets lightning-fast with the Stager app

A fast entry process makes a great first impression on your guests and gives them a stress-free start to your event. The Stager scan app allows you to scan tickets super fast, ensuring visitors can enter without any delays. The app is intuitive and user-friendly, supports multiple scanning devices scanning at the same time—perfect for large events with multiple entrances.

The Stager app is designed so that even inexperienced staff can pick it up quickly. Check out the possibilities of our scan app and see how it can help you streamline your event’s entry process.

3: Real-time insights

During a large event, you want to know how many people are already inside and how many are still expected. With real-time ticket sales and scan insights in the Stager app, you’ll always have access to up-to-date data. This tool gives you a clear overview of both sold and scanned tickets, so you’ll always know how many visitors are present and how many more can arrive. This insight not only helps with crowd control but also allows you to quickly respond to unexpected surges or safety risks.

The live stats are visible in the Stager app. Learn more about our scan insights tool.

4: Guest list management

Special guests like VIPs, press, staff, or other invitees are usually on the guest list. For these key individuals, a smooth entrance is essential. With Stager’s guest list tool, you can manage this effortlessly. Before the event, you can set up your guest list, and on the day of the event, you can manage it via the Stager app. Guests can be checked in using a digital checklist, and you can easily add new names to the guest list on the fly.

Don’t want to manually update or edit your guest list all the time? Send out an external guest list! Set a time limit and number of spots, and let the recipient fill in the names. Everything is automatically added to your event’s guest list—super convenient, and you won’t have to worry about it anymore.

Avoid door issues caused by outdated lists or double names with our guest list system. 

5: On-the-spot refunds

Sometimes, you might need to refund a ticket right at the door. Maybe a guest decides not to enter, or security decides they can’t. In these cases, you can handle it quickly with a fast and simple refund process. No drawn-out discussions or disappointed visitors lingering at the entrance—just one click to refund the purchase. This way, you keep the vibe at the door friendly and stress-free.

Hosting large-scale events requires smart crowd management solutions, and Stager has got you covered. With tools for timed entries, crazy fast ticket scanning, real-time insights, guest list management, and effortless refunds, you’re more than ready for a successful event.

Get in touch for a demo and see why Stager is the ultimate solution for your events!